Gatekeeper Project Participation Guidelines
4 October 2016

1. Purpose: to study the composition of journal editorial boards across disciplines with a consistent data collection and analysis framework. By engaging researchers from different disciplines from around the world we hope to move beyond within-discipline analyses based on a smaller number of journals.

2. GateKeeper Project Organization

2.1 Fundamental Commitment of participating researchers: Our project is an inclusive network of researchers that agree to these basic ground rules: (1) to collect data from the journals they select in a timely fashion, (2) to ensure the data are collected as laid out in the Project’s protocols, and (3) to openly share data associated with the project.

2.2 Administration: The project is currently administered by founders Emilio Bruna (UF) and Sean Bruna (WWU). Should the project grow we will expand it to create a management committee that includes active project participants from different disciplines.

3.      Code of Conduct

3.1 Data collection: All participants agree to collect data using the data collection templates and protocols available on the Gatekeeper website. If you wish to collect additional data that is fine. If you wish to suggest changes or improvements please feel free to contact the project coordinators.

3.2 Data use: Data will be available to registered project members once reviewed and uploaded to the archive by the project managers.  Data will be made publicly available upon publication or three year window from submission, whichever is first. Requests for access to data prior to their public release will be reviewed by the coordinators and the relevant data collectors to ensure the proposed use does not conflict with ongoing analyses, publications, or proposals.

3.3. Data citation: Any registered participant is free to use Gatekeeper data for publications, courses, presentation, etc. if they follow guidelines for citation listed below and in the Paper Writing section.

Published data: please cite both the original article and the data archive:

Cho AH, Johnson SA, Schuman CE, Adler JM, Gonzalez O, Graves SJ, Huebner JR, Marchant DB, Rifai SW, Skinner I, Bruna EM (2014) Women are underrepresented on the editorial boards of journals in environmental biology and natural resource management. PeerJ 2: e542.

Cho AH, Johnson SA, Schuman CE, Adler JM, Gonzalez O, Graves SJ, Huebner JR, Marchant DB, Rifai SW, Skinner I, Bruna EM (2014) Data from: Women are underrepresented on the editorial boards of journals in environmental biology and natural resource management. Dryad Digital Repository.

Unpublished Data: Please cite as follows

Bruna, EM. Data on the composition of the Editorial boards of Oikos, Ecography, and the Journal of Ecology. Accessed from the Gatekeeper Project. October 25, 2016.

4. Articles Resulting from Gatekeeper Data

We encourage authors to write papers using the data they collect for their discipline’s journals, newsletters, or other outlets.

4.1 Co-authorship of articles using unpublished data: If you contribute data to the Gatekeeper Project, you will automatically be included as a co-author on any papers using your data prior until such time as the data are made publicly available. We encourage true collaboration – authors should actively seek engagement from those who collected data they are using from the start of the project, and data collectors should provide feedback and insights. Final authorship assignment is the responsibility of the lead author. The detailed authorship guidelines can be found here. Of course you may op-out of co-author at any time by informing the lead author.

4.2 Co-authorship of articles using publicly available data: We strongly encourages authors who re-use archived Gatekeeper data sets to include as fully engaged collaborators the researchers who originally collected them. We believe this could greatly enhance the quality and impact of the resulting research because it draws on the insights of those immersed in a particularly field.

4.3. Informing participants of intent to write an article: If you wish to write a paper using Gatekeeper data, a working title and abstract should be submitted to the Project Coordinators prior to drafting the manuscript. This will be shared with other project participants for review. Individuals interested in becoming contributing authors of the proposed paper must contact the lead author directly. As stated above, we strongly encourage active engagement of project participants.

4.4 Timely preparation of articles: If a manuscript is proposed and subsequently abandoned for > 6 months, interested Gatekeeper participants are encouraged to discuss with lead author about taking over the development of the manuscript.

4.5 Dispute Resolution. Disputes over authorship and manuscripts will be referred to the Project Coordinators for resolution.

5. Proposals to expand the project or using Gatekeeper Data

We encourage researchers to submit proposals for support to continue the broader goals of the Gatekeeper Project. If you are interested in submitting a proposal, please notify the project coordinators of your intended proposal submission at least 3 months before the deadline to ensure it does not conflict with other proposed submission.

By submitting data for use in theGatekeeper Project you are agreeing to the terms above.


These guidelines are based on the excellent participation guidelines used by the Nutrient Network. We would like to thank them for posting them online for others to use as a model.